I schedule/send reports via XI3 in pdf format to mailbox user.
Receiver get the reports,so far so good but title of the pdf-file changes like:
ReportforAccountmanagers x3A 14439.pdf
Next report will be ReportforAccountmanagers x3A 14440.pdf
It looks like its sending an id or instancenumber also…
How can I avoid this id/instance in the title??
Did you figure this out? I have the same issue. I have recipients that require specific file names.
I am using %SI_DOCUMENT_NAME%.%EXT% as my files “Specific Name” in my publications Destination. All of my pdf attachments are then emailed with FileName x3A 12345.pdf where x3A 12345 appears to be the document instance number.
I need these files to be sent as just FileName.pdf
I have an open case with SAP on this. I was told a few months back that this was by design to maintain unique report names. They had me submit an enhancement request with a business case for this requirement. I will check in again and see if this has now been recognized as an issue.
I understand that unique names make life easier within XI, but try explaining this to a client that is receiving reports via email attachments.
In publisher, we tricked ours by setting the “user full name” to the filtered parameter we wanted in the subject of the email. Our reasoning is that they dalready know their name, but they didn’t know what Project the data was for.
Sure. This is probably more than you need but let me recap everything:
My need was to automatically create a monthly report for each country in our database; the output was to be a PDF on a file server, all in the same directory. So I created a publication using the monthly report itself as the basis and created a separate report to pull a list of all the countries. I selected this as the source of the Dynamic Recipients, and I mapped the Country field to the Full Name field (I could have used email as well since I’m not emailing it). In the Personalization screen I just set the Report Field equal to the Country field, and selected the Country field in the Dynamic Recipient dropdown. Then in the Destinations screen I set the file name equal to %SI_USERFULLNAME%.%EXT% plus a few other qualifiers.
I’m having one problem getting the reports to generate correctly though, but I have been told it is a known bug with publications that should be fixed by the end of the month. I’m also having some issues with the report that pulls the list of countries (recipients). It seems this gets corrupted by the publication and I have to reload it to the server. I have yet to look into this.
Not sure if this will help, and pretty sure this is not the best answer, but:
-we have a tab in the report that has the distribution list, and how it relates to the data on the other tabs.
-we purge all queries except the query that contains the distribution list.
Perhaps doing one of these will help?
I thought some of this issue was in how inboxes work in XI compare to 6.5 and back - before the ID was part of the math, behind the scenes . in XI, you are working with the name and possibly someone else’s inbox - you don’t have the rights to overwrite their documents. If you don’t make a unique name, you get failures in the send.
I usually use NAME-DATE and TIME… anyone else try this?