I have created a new user, which by default had no rights to access any folders of the system. I added him as principal to a folder, say, Financial Reports, with View access level. This folder, however, was not displayed on the user’s InfoView workspace, presumably because he was not allowed access to the Public Folders, which is the root to all the folders in the system. However, giving him access to the Public Folders also means giving him access to all every folder of the system, and therefore, in order to restrict his access to the folder Financial Reports only, I have to revoke of him access to all the other folders in the system, one by one, which is such a daunting task. What is the best way to give him access to only the folder he is permitted to, without much ado?
I believe your answer lies in Darth’s 4th point. I have created a Custom Access Level that I call “Pass Through”. This grants “View” but on the far right, I select “This Object Only” checkbox and uncheck the sub-objects box. This can be applied to the Everyone group at the Top-Level of the Public folders. That gets the users through the door but then they’ll only see Folders they have been explicitly granted rights to. If your folder is buried multiple levels down, you’ll have to continue this process through the whole path.
As Darth alludes to, there’s a lot to learn about security. It can be as complex or as easy as you need it to be. Browsing the forum might help bring you up to speed. Can’t remember exactly what information it contains, but I do recall a post called “Security for mere mortals”. Maybe that’s a starting point?